Save the Children Eastern and Southern Africa Regional Office is looking to recruit for a position of Regional Award Management Coordinator
Job Title: Award Management Coordinator
Dimensions: Save the Children works in 12 countries in East and Southern Africa (Kenya, Somalia, Uganda, Rwanda, Sudan, South Sudan, Tanzania, Ethiopia, Zambia, Zimbabwe, Mozambique, Malawi) with a current staff complement of approximately 3500 staff and current expenditure of approximately $300 million each year.
Staff directly reporting to this post: None
Key Areas of Accountability
People and teamwork
- Build relationships with regional teams to support the resolution of issues and coordination of deliverables i.e. provide award management reports
- Build relationships with centre and member by providing support in the escalation of issues if required and maintenance of the regional office issues log
- Schedule and hold monthly monitoring meetings with country office award management teams which will feed into the EA regional operations/centre management meetings.
- Work with the regional Finance/operations teams to review awards portfolio BVAs, analyse country offices reports and commentary, with a focus on programmatic and operational delivery generated variances.
- Support the head of award management in overseeing the cross-functional review of all relevant/high risks awards and sub-awards agreements at regional office level with focus on process quality and risk assessments.
- Support in providing timely and relevant analysis, management reporting and insights.
- Act as focal point for all regional awards outside the RMPCU structure including AMS maintenance of awards throughout the award cycle.
- Provide monthly award management update reports to the regional operations teams for follow up in the country offices
- Monitoring and maintaining the awards pipeline for multi-country awards, pooled funding and any other award managed by the region
- In collaboration with the Senior Operations Advisors ensure that all costs are built to support the management of multi-country grants and validate/provide overall grant risk assessment
- Responsible for co-ordinating, collating donor reporting and amendments and monitoring these awards
- Monitor country office award management key performance indicators and follow up on award management actions plans with relevant awards staff.
- Support and contribute to global AMS initiatives (Regional AMS champion) and roll out updates to country offices and have regular calls to discuss regional AMS issues and best practices.
- Drive AMS data quality in the region by ensuring AMS system is an accurate reflection of current award status at all times; including partner sub-awards and all attachments.
- Support kick off meetings led by the CO Award Manager and the communication of compliance requirements across the CO
- Develop donor compliance review checklists and follow on quarterly basis to ensure the regional programme and Country Offices are aware and compliant.
- When needed, coordinate with Save the Children members to ensure donor compliance information is up-to-date and available to programmes and partners
- Coordinate regular essential standards review within the quality framework
- holds self accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
- Holds the team and partners accountable to deliver on their responsibilities – giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.
- sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same
- widely shares their personal vision for Save the Children, engages and motivates others
- Future orientated, thinks strategically and on a global scale.
- builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters
- values diversity, sees it as a source of competitive strength
- Approachable, good listener, easy to talk to.
- develops and encourages new and innovative solutions
- Willing to take disciplined risks.
- honest, encourages openness and transparency; demonstrates highest levels of integrity
- Professional qualification in Business, International Development, Finance/Accounting or similar
- University degree in International Development, Business Administration or Finance
- 3 years’ experience managing grants, contracts & sub agreements with knowledge of major funders’ guidelines (e.g. USAID, ECHO, DFID, CIDA, SIDA etc.)
- Relevant experience managing donor funded projects with International NGO’s particularly those addressing human/children’s rights and those applying partnership approaches
- Internal audit background desired but mandatory
- Strong analytical skills and strategic planning abilities. Computer literacy and excellent documentation skills are a must.
- Ability to establish and maintain conducive collegial relations and perform effectively as a member of a team.
- Availability and willingness to work extra hours during times of humanitarian responses.
- Highly developed cultural awareness and ability to work well in an international environment with people from diverse backgrounds and cultures.
- Highly developed interpersonal and communication skills including influencing, negotiation and coaching
- Experience of working with implementing partners and managing partner sub awards/grants
- Excellent time management and planning capacity
How to Apply
Please send a copy of your CV with a cover letter to EA.firstname.lastname@example.org
Application closes 25th February 2016 at 5:00pm.
We work with children, communities and governments all over the world and we believe in the right person for the job regardless of where you come from and how you identify yourself.
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