November 2017 ACDI / VOCA Procurement Specialist Job Vacancy in Kenya
Since 1963 and in 146 countries, ACDI / VOCA has empowered people in developing and transitional nations to succeed in the global economy.
- Ensures that procurement functions follow ACDI/VOCA’s Procurement Manual, USAID rules and regulations, and if applicable Kenyan law. Identify potential procurements which may require additional USAID approval (e.g., restricted goods) and work with appropriate project technical staff and HQ staff to obtain approvals in a timely manner.
- Manages and executes procurements associated with the project’s grant portfolio. Implements standard pre-assessment criteria for prospective grantees. Prepares solicitation documents, solicits all competition requirements including advertisements for services, drafts final vendor selection or non-competition justification for files. Maintains appropriate procurement trackers. Maintains an inventory of grant funded items as part of the project’s inventory tracking. Monitors the grants procurement process and ensures completion.
- Prepares and processes requisitions, purchase orders and contracts for materials, supplies and services. Ensures they are in conformity with ACDI/VOCA and USAID policy. Provides advice and guidance to staff on procurement matters for all office administration-related procurements. Analyzes procurement requirements and selects the most appropriate methods based on interpretation and assessment of established policies, practices and experience. Measures vendor performance and manages vendors concerns and questions. Develops and maintains and updated vendor list by category of items. Creates and maintains procurement records and ensures accuracy and integrity of data.
- Participates in the bid solicitation process. Assists in developing bid evaluation criteria and guiding staff on processes involved. Analyzes, negotiates and prepares contractual agreements, ensuring appropriate terms and conditions are included to protect the interests of ACDI/VOCA. Conducts negotiations with project vendors during the contracting stage, including: rates, discounts, alternative fee arrangements and leverage spending. Monitors and reviews progress of contractual agreements. Reviews invoices prior to approval for payment, resolving any problems that arise. Performs post contract evaluations.
- Ensures all regular and ad hoc reports regarding procurement activities are completed in a timely manner.
- Diploma or degree in Business Administration, Purchasing and Supply or Finance. A Master’s degree in a related field will be an advantage.
- Minimum of five years of procurement experience, including a minimum of three years of experience in an equivalent position with an International NGO or an international organization project providing development assistance. Must have a minimum of one year of procurement/ contracting experience with USAID-funded projects.
- Demonstrated understanding of and experience with USAID’s procurement and contracting policies and procedures.
- Strong analytical skills, including ability to gather and analyze a variety of information pertaining to issues and to develop appropriate recommendations for action.
- Strong written communication skills, including demonstrated ability to write required documents in a clear, concise, well-organized manner.
- Detail oriented or strong attention to detail
- Strong written and oral communication ability in English
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