May 2019 Greenpeace Regional Human Resources Coordinator Job in Senegal Cameroon or Kenya

Greenpeace is an independent global campaigning organisation that acts to change attitudes and behaviour, to protect and conserve the environment and to promote peace.

It comprises 26 independent national/regional offices in over 55 countries across Europe, Africa, the Americas, Asia and the Pacific, as well as a co-ordinating body, Greenpeace International.

Job title: Regional Human Resources Coordinator

Grade: 14

Unit: Human Resources

Reporting to: Director Human Resources- Africa

Direct reports: None

Location: Senegal, Cameroon or Kenya

PURPOSE OF THE ROLE

The Regional Human Resources Coordinator performs professional and special project function on operational support Greenpeace country offices excluding South Africa. S/he will serve as the Lead Recruiter for middle to junior level roles for the Africa countries for Greenpeace in East, Central and West Africa.

The incumbent will play a coordinating role for the recruitment of senior level positions.

S/he will also provide technical HR support services to projects and activities in the said regions in key HR functional areas including but not limited to; Employee Contracting, Remuneration and Benefits administration, Staff Transitions Management, Staff Wellness, Management of Employee data, payroll management, Staff Statutory deductions and payments, Employee health and all insurance and benefits management, Leave Management, Employee Filing and proper documentation, Management of Employee safety, health, compliance and issues on this, safeguarding and protection, employee relations, management of the HR information system amongst other HR functional areas,

MAIN RESPONSIBILITIES

KEY PERFORMANCE AREAS

Working closely with the Human Resources Director, the Regional HR Coordinator will be responsible for:

Recruitment:

  • Build a strategic talent resource plan for the region that reflects short and long-term employee needs and an approach to manage full-time employees, project-based employees, and consultants in one coordinated approach.
  • Establish a strong rapport with hiring managers at the region and field offices to understand their strategic staffing needs, priorities, constraints and fill vacancies in a timely and efficient manner.
  • Proactively build the East, Central and West Africa Region’s talent pipeline and a network of potential candidates by identifying, screening, interviewing and assessing candidates for current and future organisational development goals.
  • Ensure on-boarding of new hires; employee orientation is effectively conducted, to ensure employees are productive from day one in the listed countries, and working with managers to ensure employees have commitments/objectives set within their first month on the job.

Employee Contracting:

  • Ensure pre-employment requirements are conducted and personnel files with documentation according to HR checklist is opened for new staff and completed on a timely basis.
  • Management of the staff contracting process including drafting employee contracts based on the agreed terms from the remuneration and benefits structure. Working with the counterpart HRBP to ensure that the right type of contract is issued to the staff.
  • Flag and monitor employee end of probation appointments and coordinate with their managers on their confirmation letters after the probationary reviews are received.
  • Provide employees with confirmation letters of appointments for travels or any other purpose as approved by GP Africa for staff within the countries of coverage
  • Working with the HR Director to ensure GPAf conducts regular salary and benefits benchmarking surveys for market competitiveness for the region except Southern Africa

Performance Management:

  • Ensure that GPAf job profiles and competency profiles are reviewed and updated in line with staff expected deliverables for the countries except for SA.
  • Ensure that the countries run a robust performance management system that creates accountability towards the organisational objectives
  • Working with the HR Director and the managers in managing employee underperformance issues including performance improvement plans

Learning and Development:

  • Working with the HR Director, design and implement a people development strategy for GPAf to achieve results aligned to its purpose and overarching goals in east, Central and WA countries.
  • Design and implement career management plans for staff together with the HRD. Communicate, educate on and monitor resulting processes and cycles.
  • Working with the HR Director to design and implement development programmes for graduate internships and mentorship programs that are relevant and support GPAF strategy.
  • Working with the South Africa HR counterparts, conduct regular reviews and analysis to ensure L&D interventions are responsive to organisational strategic objectives.

Employee Relations:

  • Promote and initiate processes and system that strengthen employee engagement and morale issues within the countries
  • Work closely and training managers on promoting a workplace of passion and inspiring to staff.
  • Ensure employee disciplinary processes are policy driven and uphold fairness and justice to employees

Coordination of Regional Benefits Administration:

  • Keep abreast of the developments in the HR and benefits trends and advice on the same within the countries except SA.
  • Working with the HR Director, manage the regional administration of staff benefits of all categories including retirement benefits, Group life insurance, death benefits, temporary disabilities, medical insurance, injuries on duty and workman’s compensation, staff salary advance for the region

Management of Staff Files and records:

  • Manage the creation and storage of all employee files and documents and ensure that they are well secured but accessible on need in Kenya and other countries within the region.
  • Develop and maintain shared directory which houses all letters, forms, checklists, procedures, protocols and useful information for reference.

Payroll Management:

  • Ensure timely, accurate and efficient payroll management in Kenya.
  • Ensure employee payroll data integrity through implementation of controls. Ensure payroll compliance through management of external vendor resource where applicable.
  • Ensure records and procedures for payroll transactions are well adhered to.

HR Information System and Data Integrity:

  • Ensure the relevance of HRIS through understanding of business needs and benchmarking.
  • Ensure that the HR information system is accurately updated and the correct and relevant employee data for business needs and decisions.

Leave Management:

  • Work closely with managers in the countries except SA to ensure that the leave policy is well followed and complied to.
  • Ensure that leave records are upto to date and well documented and flag out where there may arise a threat on financial liability in relation to leave carryovers.
  • Ensuring that the leave management system is upto date, is accurate and reliable.

Management of Employee Wellness programs:

  • Design, implement and promote the employee assistance program for GPAf. Consult with all relevant stakeholders in the organisation of the appropriate and desirable employee wellness initiatives.

Management of employee exits processes:

  • Coordinate with transiting employees and their managers on all exit procedures including exit interviews, returning of organisational items and the dues clearance procedures.

QUALIFICATIONS AND EXPERIENCE

Qualification(s)

This position demands a dynamic individual with a demonstrated ability to achieve results in a demanding and fast-paced environment.

  • Bachelors Degree in Human Resources or equivalent qualification.
  • Additional Professional Qualification in Human Resource Management,
  • Proven experience in a similar role with at least 5 years’ experience preferably in the NGO sector within a regional setup supporting multiple country offices in East, West and Central Africa .
  • Strong working knowledge of and experience in international and local national HR,
  • High level of tact and diplomacy, and the ability to use appropriate styles and methods of communication to ensure a professional customer service to diverse consumers of HR services at the regional and country offices.

Experience

  • Experience in human resources management with deep experience working across the full HR Value Chain
  • Excellent knowledge of employment legislation and regulations within Africa
  • Negotiations and Consultation
  • Conflict resolution
  • Policy design and formulation

Other desirable requirements

  • French speaking is highly desirable
  • Solid organizational skills as well as the ability to be flexible and work well under pressure in a fast-paced multi-tasking environment.
  • Strong writing and presentation skills with ability to communicate well within and across diverse groups and perspectives.
  • Ability to organize multiple tasks, prioritizing and delegating appropriately and saying “no” or finding alternative solutions when appropriate
  • Proven ability to remain calm, focused and organized and to deliver results on time when under pressure and with rapidly changing circumstances.
  • Proven ability to remain calm, focused and organized and to deliver results on time when under pressure and with rapidly changing circumstances.
  • Willingness to travel

COMPETENCY IMPORTANCE

1=beneficial
2=preferred
3=important
4=critical

  • Thought Leadership: 4
  • Ability to work within a team and cross-functional teams: 4
  • Communication skills – both written and verbal: 3
  • Computer Literacy including HRIS: 4
  • Understanding of Africa employment tax and related laws and benefits structures: 3
  • Managing Administrative related projects: 4
  • Accountancy and payroll processing and gathering and compiling statistics for reporting purposes: 4

PERSONAL LEADERSHIP COMPETENCIES (5 E’S)

ENERGY

  • Demonstrate a positive mindset and solutions-oriented attitude
  • Represent openness and curiosity
  • Act with integrity
  • Act with humility
  • Radiate drive
  • Demonstrate stamina and resilience

ENERGIZE

  • Demonstrate commitment and conviction
  • Empower others
  • Act with empathy
  • Create team spirit, foster teamwork and engagement, harness creative energy that lies within your sphere of influence
  • Embrace diversity

EDGE

  • Risk-taking
  • Identify and master moments of leadership
  • Manage complex issues, can see the big picture and emphasize the primacy of the whole
  • Set the pace

EXPERTISE

  • Display structured approach
  • Demonstrate the ability to see a situation accurately with a broad set of perspectives ability to see things as they might be
  • Display experience

EXECUTE

  • Role model for accountability and straightforwardness
  • Act in a decisive manner
  • Assertive and persistent, demonstrate the ability to effectively lead an operation from inception to completion
  • ? Demonstrate management qualities and the ability to take time and space to think and plan Proactively and effectively seek for feedback, ask for help, actively handle difficult situations

How to Apply

Interested candidates should email their CV and covering letter to the Human Resources Office at rafrica@greenpeace.org stating the position they are applying for.

The closing date for application is 14th May 2019

Please note that should you not receive correspondence from us within 10 days from the closing date; please accept that your application has been unsuccessful.

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